Transport Pro View, Void & Print Checks

Transport Pro lets you view, void, and print checks while keeping records organized. This guide covers searching check details, changing check numbers, voiding checks, printing settlement checks, and using the Unvalidated Checks Report. Questions: support@transportpro.net.

Summary

Search existing checks, open Check Summary to review or change a check number, void a check (or add a manual void), print from the Settlement Check Print Queue, confirm or requeue prints, and recover checks that did not reach cash reconciliation via the Unvalidated Checks Report.

Jump to Section:

View Existing Check Details
Void a Check
Manually Void a Check
Print Checks
Unvalidated Checks Report

View Existing Check Details

Go to Accounting > Checking Accounts > Checks > Search Checks. Filter by status, bank account, payee, check number, amount, dates, description, GL account, cleared status, and more, then click Search.

Search Checks form with filters for status, bank account, pay to, check number, amount, dates, and cleared status.

Results show general information such as amount and date written. Click the check number to open more detail.

Search Checks results list with check numbers, amounts, and dates.

The Check Summary window shows check status, number, amount, description, dates, GL account, bank details, and items paid with the check.

Check Summary with check information and Change Check Number link highlighted.

To change the check number, click Change Check Number. The field becomes editable—update it, then click the green icon next to the field to save.

Editable Check Number field with green save icon after clicking Change Check Number.

Void a Check

On the Check Summary screen, click Void This Check. Voiding reverses the accounting transactions and the paid status, putting a balance back on the items the check paid.

Check Summary with Void This Check link.

Important: You cannot void a check that has already cleared with the bank. If the check was used on a settlement and has not cleared, the system may instruct you to void the settlement instead.

Manually Void a Check

Use a manual void when you misplace a check and later need to void that check number in the system. Go to Accounting > Checking Accounts > Checks > Add Manual Voided Check.

Complete the Add Voided Check form. Yellow fields are required. Check Status is Voided and Manual Check shows “Yes, hand voided.” Enter check type, number, date written, description, amount, and checking account, then click Save Record.

Add Voided Check form with required yellow fields for check number, date, description, amount, and checking account.

Print Checks

Go to Settlements > Print Queue > Settlement Checks.

Note: Turn off your pop-up blocker so the check PDF can open.

The Settlement Check Print Queue lists checks ready to print. Filter by checking account or account type if needed.

Settlement Check Print Queue with checking account filters and list of payees and amounts.

Enter or edit the check number for each row, select the checks to print, and click Print at the bottom of the page.

Print queue rows with check number fields, selection checkboxes, and Print button.

Note: If you need a specific check template, contact a Transport Pro administrator to set it up.

After you click Print, the system builds a PDF of the selected checks. Open or save the file and print.

You are then directed to the Check Confirmation page. You must take one of these actions:

Click Save Record to confirm the checks printed correctly.
Check Requeue / Cancel for any check that printed incorrectly (for example, upside down), then click Save Record.

Check Confirmation screen with Save Record action.

Check Confirmation Requeue/Cancel checkbox for reprinting a check.

Important: Requeue/Cancel voids that check number and returns the check to the print queue. If you do not click Save Record after confirming or requeueing, the checks will not reach the Cash Reconciliation queue.

Unvalidated Checks Report

After you confirm printed checks, they should appear in Cash Reconciliation. If they do not, open the Unvalidated Checks Report. It shows pending checks and lets you reprint or push already-printed checks into cash reconciliation.

Go to Accounting > Checking Accounts > Checks > Unvalidated Checks Report.

If the Check Number column shows Pending, the check has not printed. Check Reprint for that row and click Submit to send it back to the print queue. Pending checks do not offer a Has Printed option—only Reprint.

Unvalidated Checks Report showing Pending check number and Reprint option.

If a check number is already displayed, you can select Has Printed and click Submit to send it to Cash Reconciliation, or choose Reprint if you need another copy.

Unvalidated Checks Report with check numbers listed and Has Printed / Submit options.

If you have questions about viewing, voiding, or printing checks, contact support at support@transportpro.net.